Service Planning: Avoiding the Chaos of Last-Minute Service Changes
As a technical leader, you need to be able to say “no” on a Sunday morning. While it is never a comfortable position, changes to service should not be done last minute (with a couple of exceptions).
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Team Management ResourceWorship Facilities Magazine, January-February 2018
The January-February 2018 issue of Worship Facilities Magazine offers articles about the many steps a church had to take in the aftermath of a fire, and another involving a church making the jump to 4K.
The last exception is when a major event outside of your church occurs the day before or early morning before a service. Natural disasters or other major newsworthy items may alter the course of your service. Simply handle these the best that you can and have grace on the requests you may get with that. In these cases, there may be many people that would love the freedom to walk in to church and worship on that day.
Once you’ve gotten all the details of your service worked out, get it fully outlined in writing. This can be an automated report created by software or simply a Word document. Regardless of what you use, be sure that everyone who looks at it knows what everything means and how everything goes together. Train your volunteers to know what to look for if something is out of the ordinary.
You may find you need to tweak the format of your service planning document over time, to suit what your church specifically needs. There is no right or wrong format, so long as the schedule is clear to everyone. Send this document out, ideally on Thursday or Friday, to those that are working the service, including both paid staff and volunteers.
Everyone should walk in on Sunday with a clear idea of what’s happening. A clear plan, reasonable boundaries and good communication will help your Sunday mornings flow better and help the congregation focus on God rather than your production.
Latest ResourceFor Lighting Design, What Software Is The Right Match For Your Needs? (Part 3)
Dig into this final part of a three-part series that looks into choices for lighting design software, including Vectorworks and LightConverse, and how each can best serve the needs of your church.