Service Planning, Technically Speaking

Creating an input sheet using Excel, Numbers, Word, or Pages, will help you and your audio team know where things are laid out on the stage, but also on patch bays.

Service Planning, Technically Speaking
If you serve in a church and don’t use Planning Center Online, you are missing out. PCO is a web-based scheduling service. It organizes everything from the service order, to who is doing what and when. It can be edited on the fly and can be live to track times. It also helps with music licensing fees to CCLI as well as sending emails to all involved with the service. It has a web interface and apps for all smart mobile devices, as is shown in this screenshot.
Service Planning, Technically Speaking
If you serve in a church and don’t use Planning Center Online, you are missing out. PCO is a web-based scheduling service. It organizes everything from the service order, to who is doing what and when. It can be edited on the fly and can be live to track times. It also helps with music licensing fees to CCLI as well as sending emails to all involved with the service. It has a web interface and apps for all smart mobile devices, as is shown in this screenshot.

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One of the best ways to have a great service or event is to plan every aspect of it ahead of time. This includes all the technical aspects, preparing for both the actual service and any rehearsals that may precede it.

I can’t tell you how many events I have been to that felt like they were cobbled together and where everyone seemed to be running the event flying by the seat of their pants.

Great events require great and thorough planning.

Not only do such great events go off well, but also their planning beforehand lowers the stress level and increases the credibility level of both the talent and the technical staff. It also increases the chance that you and your team will actually have fun doing what we all love to do.

Get Out Ahead of It and Master Plan

Not really knowing what is going on is the worst way to do any event, so get as much information as possible. As early as possible. If you can do a month in advance meeting and get an overview of February in January, that is great. It gives you time to ask great questions and also helps you with team scheduling.

Great events require great and thorough planning.

The level of difficulty on any given weekend may dictate which staff or volunteer members are needed at which positions. Having time to make sure you can schedule them is very helpful. This will also give you the chance to build sets or rent gear as needed, especially for big weekends like Christmas and Easter.

Have a Weekly Meeting

Having a meeting one or two days before the event with all the leaders to nail down the final service plan is integral. This is everything from instrumentation to vocalists to soloists, and hopefully service order.

Making Services and Events Easier With Planning Center Online

If you serve in a church and don’t use Planning Center Online, you are missing out. PCO is a web-based scheduling service. It organizes everything from the service order, to who is doing what and when. It can be edited on the fly and can be live to track times. It also helps with music licensing fees to CCLI as well as sending emails to all involved with the service. It has a web interface and apps for all smart mobile devices. There is a cost, but it is scalable based on the size of your church. Check it out here.


More About Van Metschke
Van is the Church Relations guy at CCI Solutions located in Olympia, Wash. He is co-host of the Church Tech Weekly podcast. Van spent almost two decades on church technical staff and has accrued almost more than 30 years experience in live production and system integration. He can be found on Twitter @thesoundbooth and can be reached by email at van@churchtecharts.org.
Get in Touch: vmetschke@ccisolutions.com    More by Van Metschke

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Article Topics

Team Management · Leadership · Team Development · Easter · Input Sheets · Master Plans · Meetings · Planning Center Online · Service Planning · All Topics

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